Careers: Administrative Assistant

Digital Marketing Careers at Fasturtle

Administrative Assistant

Are you looking for an opportunity to share your years of office management, operational, and accounting experience with a small office of young marketing go-getters run by a like-minded detail-oriented executive?

As an Administrative Assistant with Fasturtle, you will work in an environment with the feel of a startup, but the stability of a 20-year organization. The responsibilities revolve around accounting and operations tasks. This is definitely not a boring job… most of the processes are automated and documented but need communication to trickle down to employees and customers for additional support. You must be technical, great at Excel, understand accounting, and not be afraid to roll up your sleeves and get stuff done. We work hard, play hard, and hold each other accountable for the success of Fasturtle and our customers.

Who You Are

  • Quickbooks experience REQUIRED. Must have completed AR/AP tasks, created new customers, invoiced and received payments plus other related bookkeeping experience in a similar cash-basis accounting environment.
  • Experience 2 plus years as an admin assistant or office manager of a tech firm, or advertising agency is PREFERRED.
  • Experience 2 plus years of CRM, Quickbooks, Zoom phone, and video conference PREFERRED. Computer management skills…… do you know what virus protection is, cost base analysis, and how to record a phone tree?
  • Considerate, consistent, dependable, detail-oriented, methodical, motivated, organized, patient, positive, punctual, responsible, team-oriented, and trustworthy.
  • Excellent professional communication skills (verbal, text, and especially listening).
  • Proficient in Microsoft Office, Google apps and web browsing.
  • You are inquisitive; if you don’t have the answer you will research it on Google or various other resources available.

What You’ll Do:

  • New order entering in Quickbooks and closeout quotes data in Salesforce
  • Quickbooks AP/AR, Invoicing and monthly reconciliation, invoice clients, request payments, and direct billing processes.
  • Consistently maintain accurate and detailed records within all mission-critical applications/systems.
  • Continuously professionally represent Fasturtle while executing effective multi-faceted business communication.
  • Dependably manage your time to produce targeted results.
  • Work in an urgent manner, this could be a part-time position but it is not half effort ;)
  • Be provided in-depth new hire and residual training on our applications, process, procedures, and systems
  • Support management and other team members in various ad-hoc organizational, sales/marketing and administrative needs.

Why You’ll Love Us:

  • Headquarters are at Galvanize, downtown PHX, one of the country’s coolest tech co-working facilities. Our offices are next to Arizona Diamondbacks – Chase Field, the Suns Arena, and many other startups
  • Lots of fun. Team lunches, sports outings, onsite lunch and learns, happy hours at The Larry onsite.
  • Local pride. We love all things PHX. Sports. Culture. Community.
  • Open office concept with garage doors open during those beautiful fall, winter, and spring days
  • We’ve got you covered. From generous PTO, casual dress code, and excellent medical, dental, and vision – we’re here for you. Plus, offices are closed between Dec. 25th to Jan. 2nd so you can spend time with your family.

Apply for this Position

Fasturtle is an equal opportunity employer. We believe diversity of backgrounds, beliefs, and experiences to be critical to our success and are passionate about creating a welcoming, supportive, and collaborative environment for all employees. All are encouraged to apply as we continue to grow a smart, hard-working, and diverse team that loves working together to build something that matters.

P.S. If you’re not interested in or available for this position, but know someone who is, we would appreciate it if you passed this along!

Apply Online

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